If you are worried about not completing your work plan for the second half of the year, these 3 tips can save you!
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People who are familiar with me will know that I have worked in public relations, advertising, and the Internet. These industries are all known for being "busy". How busy are you? Opening thirty or forty tabs, switching between five or six Office applications, and even sitting in front of the computer during lunch, and realizing at the end of the day that you haven't had a glass of water, is a common occurrence. In this environment, a lazy person like me will of course think of various ways to save time. What I want to share today are some tips summarized from actual practice: some practical ways to save work and study time. 01 Establish your own information database. I can guarantee that in your daily work and study, you must waste a lot of time searching for information back and forth. What information? For example, a conversation with a colleague on QQ, a request from a leader on WeChat, a text in an email, a file hidden in multiple paths... They are always hidden when you need them most, making you spend a lot of effort to find them. Not only does it waste time, it also often affects your mood. If you often have this kind of trouble, you can try this method - build a dedicated information database. Whether it is chat records, email content, work arrangements, project feedback, sudden inspiration, or valuable cases and knowledge seen on the Internet, you can throw them in. When you need them, open it and search directly. ● Use note-taking software to build an information library My suggestion is to use Onenote or Evernote. Of course, Weizhi Notes, Youdao Cloud Notes and the like are also acceptable. In the note-taking software, create a new notebook according to the project you are responsible for. Then, all information related to the project can be put into this notebook and given an easily recognizable name. ■ For example, you are discussing a prototype with a colleague. He raised many interesting opinions. After the conversation, in order to avoid forgetting, you can directly copy the chat record, create a new page of notes in your notebook, and name it "06.19 Discussion with XXX on the second version of XX prototype". ■ Or, you are a copywriter . Then you can directly create a new page of notes, put the cases you usually collect on the Internet into it, and then write down the source and your own ideas. When you are out of inspiration, just open it and it will immediately provide you with a lot of creative references. ■ More importantly, you can put all your work processes, regulations, and even life memos in it. For example, "No. 5 batteries are in the second cabinet at the door", "The charger is in the box under the bookshelf in the bedroom", "The ID card is on the second drawer under the wardrobe"... You may not feel it at ordinary times, but when you are in urgent need, it can definitely save you a lot of time and energy. ● Keep accumulating and recording knowledge on a regular basis When establishing an information library, it is best to set it to start at boot, and use corresponding plug-ins and quick start methods, such as Evernote's "Clip" and Onenote's "Quick New Note". Make sure to record the information in your notes as soon as possible. Why do we need to summarize a unique entrance? Because this not only reduces the difficulty of memorization and saves our cognitive and memory resources, but also makes work and study simple and efficient: When you no longer have to spend energy on memorizing, and you know that you can find everything you need by just opening this notebook, you can focus more on the task at hand. 02 Reduce interruptions to work. In order to save time, many people will multitask. For example, as mentioned earlier, you can open a lot of web pages at the same time, look at here and there, make a PPT, and do EXCEL, so as to reduce the anxiety of "I still have a task that has not been started" and immerse yourself in the wonderful feeling of "all tasks are proceeding simultaneously". However, this is precisely the most time-wasting and inefficient behavior. Remember a basic principle: the human brain is not capable of "multi-threaded processing". People can only focus on one thing at a time. The so-called "multitasking" is not really "doing it all at the same time", but the brain is constantly interrupting and switching between these different tasks. That is to say, when you think you are "handling two tasks at the same time", in fact, your brain works like this: enter the working state of A - exit the working state of A - enter the working state of B - exit the working state of B... over and over again. It's just that the switching time is so short that we can hardly notice it. For example, when you write an article, you first think of a few main points in your mind. At this time, a news pop-up window attracts you. You click to open it, read the news, and then go back to think about the article you just wrote. Can you still immediately recall the results of your previous thinking? I'm afraid it's not that simple, because it has been cleared out of our "working memory" to make room for receiving and processing new information. It takes a while to get it back. And when we interrupt repeatedly, the time accumulates and the total amount is quite considerable. Therefore, when working, please focus on the task at hand, and do not interrupt for at least half an hour, and do not handle any other tasks at the same time. ■ If there are any urgent matters: such as submitting a report, replying to an email, responding to a colleague... write it down on a sticky note first, and do not take more than 10 seconds, and do not interrupt your work. Wait until the original task is completed or you feel tired, then take a break and deal with each item one by one according to the contents on the sticky note. ■ If you must interrupt: for example, if you suddenly have to hold a meeting, then take a piece of sticky paper and quickly write down your previous work progress and what you are thinking about in the form of keywords so that you can understand it. This can significantly reduce the time it takes to get back into the zone when you return to your original work. 03 Break down the fragmented time in life into small pieces, such as riding in a car, waiting for an elevator, eating, walking, etc. How do you make use of this time? I think many people would choose to read books, read public accounts, or listen to lectures and open classes. That’s very true, and of course it’s much better than sitting there and doing nothing. However, this is still not the best way to exploit. Why? Because most of the valuable knowledge cannot be acquired in fragmented time. They are often very complex, with strict reasoning processes and thinking logic. You have to fully immerse yourself in the author's context, follow his train of thought, analyze his argumentation process, and remember his conclusions. This process often cannot be completed in fragmented time, it often requires a whole large block of time. In fragmented time, all you can learn are some simple conclusions. Apart from adding some topics of conversation, they don't have much value. It may not even be comprehensive, rigorous, or correct. So, what is the best way to make use of fragmented time? Not learning and absorbing, but thinking. An effective method is to break down the problems encountered in work and study into smaller problems, then make a list, carry it with you, and use fragmented time to think and deduce. During this process, write down any progress and feedback you get so that you can continue thinking about it next time. For example, if you were making a PPT, you might list these questions: ● How to present the logic of the entire PPT? ● How many Ps are used to explain each part? ● What factors should be considered in background analysis? ● How to write each point of PEST? ● How to write a market analysis? ● What are the characteristics of the target consumers? ● …… Make a list of these questions and think about them whenever you have time, then write down your thoughts in a timely manner. Instead of waiting until you sit down at your desk to think about it. This is the best way to break down the work into small pieces and tackle them step by step, and it is also the best way to save time. In life, many people who seem smart are not actually much smarter than us. It is because every second of their lives, when others are dazed, empty-headed, or confused, they are constantly thinking, deducing, and analyzing various situations in their minds, and they are already familiar with various paths and results. Therefore, when necessary, we can judge various situations very quickly and make the best decision.
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