As an operator, you should master 5 efficient work habits!
If you have a bit of procrastination in you, you must have been caught in a frenzy of rushing to meet the deadline more than once, and you must have questioned whether your working methods are too inefficient more than once. If you are also engaged in Internet operation- related work, facing multiple tasks and massive amounts of information to process, you must have a clear concept of "timeline". Missing any link may lead to a series of remedial measures later... Through this article, you can learn five office skills that you should master as an Internet operator, so that you can enjoy life more happily while working efficiently: 1. Clean and comfortable workbench The so-called workbench is a desk on which you can work for a long time without feeling tired. Whether the desk is tidy also subtly affects your work efficiency. Look around your desk. What else is on it besides your computer and mouse? A mess of paper documents? Open bag of snacks? Expired contract documents? Instant coffee packaging? Take some time to tidy up your messy desktop! Please take all items on the table to your locker except the following: 1) Notebook + ballpoint pen: convenient for taking meeting notes or organizing ideas; 2) Desk calendar: mark important work task deadlines on it; 3) Sticky notes: assist the desk calendar to memorize work tasks; 4) File storage box: organize and store a large number of paper documents at work, and can also be used to place sundries such as glasses cases; 2. Empty your inbox promptly During his tenure as Google's former senior vice president, Jonathan Rosenberg improved Google's talent recruitment system and marketing processes, and his secret to efficient work was to empty his inbox within 2 hours. “Clearing your inbox promptly not only helps your brain keep running at full speed, but also helps save valuable time for colleagues who need your response before they can take action, which is very necessary in a highly competitive industry.” Due to the nature of operations work, mailboxes usually contain a large amount of attachments and emails between heads of different departments. Clearing the inbox can also ensure that you get the latest feedback on work progress in a timely manner. In addition, by attaching appropriate labels to emails, you don’t have to worry about not being able to remember the email title when searching for emails. You can also use the Calendar function in emails to record your daily work time allocation, so that you can control your time more intuitively and spend your precious time wisely: 3. Be a Virgo when it comes to file organization "What's wrong with Virgo? Virgos organize documents neatly and efficiently!" If you've ever spent half an hour searching for a document on your computer, you'll recognize the importance of being meticulous in your file organization. "Where did you put the contract documents of XX Company last month?" "I remember I copied it to Mr. A's computer. Can I ask him for it?" (A’s inner thoughts) Don’t bother me again! ! !To prevent this kind of maddening situation from happening, in addition to paying attention to the classification and organization of files on a daily basis, you can also choose to use some network disk tools to manage documents. The author recommends using Nut Cloud, which supports file synchronization across all computer systems and mobile devices. After uploading the files, you can open them anytime and anywhere, and share them with colleagues via links/emails. It is also a good choice for people who need to travel frequently. Just imagine how neatly organized your folders are, and how much your Virgo colleagues will love you: 4. How to use computer shortcut keys What kind of work does operations most often involve? It must be event planning, user operation , product feedback, etc., so we spend most of our time creating, opening, editing, and modifying Office documents. Putting aside some long-winded efficiency tips, making good use of shortcut keys on your computer can also help you save time in subtle ways: Most commonly used: 1) win+D: Return to desktop 2) win+M: Minimize all current windows 3) Alt+F4: Close the current program 4) Ctrl+A/C/V/X/Z: Select all/Copy/Paste/Cut/Undo In Office documents: 1) Ctrl+N/L/R/E: New/Left/Right/Center 2) Ctrl+B/I/U: Bold/Italic/Underline 3) Ctrl+Enter/S: Page change/Save document 4) Press and hold Alt to select the document content vertically: 5. The brain is for thinking, not for remembering Today, China's economy is developing rapidly, and the pace of work and life is also developing rapidly. More and more people in the workplace are using some App software to help themselves adapt to the increasingly fast-paced work life. Years of experience in the Internet circle also tell us that this is indeed effective. The following software is recommended: 1) Checklist: TickTick, Wunderlist (record daily to-do items/deadlines, project follow-up responsibilities and other trivial information to clear your brain and have more energy to think); 2) Project management: Omnifocus (the originator of knowledge management software, only available on iOS, more suitable for operations friends who have multiple projects and tasks to handle simultaneously); 3) Practical software: Scanner Pro (scan paper documents and digitize them), Recorder (convert audio recordings to documents), Nut Cloud (a cloud disk similar to Dropbox). The first two can help operations friends quickly convert audio into txt documents, scan paper documents into PDF format and export them for subsequent editing, which can easily help collect some on-site information when participating in online and offline activities . Nut Cloud is used to archive and synchronize daily work materials. It supports all platforms and can perform full-text search after entering document keywords, making it easy and quick to find the files you need. Because work requires interaction with heads of different product lines and departments, different project information can also be easily shared using Nut Cloud. Both Scanner Pro and Recorder can work with Nut Cloud to synchronize documents and recordings. It is very helpful for quickly organizing offline activity information. 4) Mind mapping: Xmind (Windows), iThoughts (iOS), Mindjet (Android), help to sort out work ideas and record inspirations. They are suitable for use in brainstorming meetings and are very helpful for operations colleagues to broaden their thinking. Usage example (this simple graphic can be completed in one or two minutes): Although these five work habits may not necessarily help you turn around and return to the pinnacle of your career, they can definitely help improve your work efficiency and concentration in your daily work. Maybe you should give it a try?
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